A visa refers to an enter clearance, which is granted for a short or temporary visit to a country (no more than 90 days within six months). The Schengen countries are: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourgh, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland.
If the applicant intends to visit several Schengen countries, he/she should submit the visa application at the Embassy of the country which is the main destination. If there is no main destination, the applicant should submit the visa application at the Embassy of the country which is the first point of entry.
Malaysian citizens do not require a visa when travelling to one of the Schengen countries for business or tourism reasons. The stay in the Schengen States, however, may not exceed 90 days within a 6-months period. Please note that the Malaysian visitor might need to present proof of sufficient funds and a return airline ticket along with their passport upon arrival at the point of entry in the Schengen States.
Originals and one photocopy of each document including all relevant pages of the passport must be presented.
Additional enclosures for the visa application depending on the purpose of travel:
Tourist/Private visit (processing time approx. 10 working days)
Business visit/confrence (processing time approx. 10 working days)
Transit, validity max 5 days (processing time approx. 10 working days)
Even if a visa has been granted, the preconditions for entry in the country are assessed at the external border. Persons who need a visa must produce a valid travel document, a visa, a travel insurance and, as required, other documents related to the travel (e.g. invitation letter). Furthermore, persons who need a visa must be in possession of sufficient funds in relation to the duration and purpose of the visit and the costs of living in the destination as well as money for onward or return travel.
Visa Information System (VIS)
Embassy of Finland in Kuala Lumpur informs that as from 14 November 2013 all Schengen States' consulates in Malaysia will use the Visa Information System (VIS).
The VIS is a central database for the exchange of data on short-stay (up to three months) visas between Schengen States. The main objectives of the VIS are to facilitate visa application procedures and checks at external border as well as to enhance security.
On 14 November, VIS will also start operations in Brunei, Burma/Myanmar, Cambodia, Indonesia, Laos, Philippines, Singapore, Thailand and Vietnam.
Start of VIS means in particular that visa applicants lodging their applications with a Schengen Consulate will be required to provide 10 fingerprints for their first application as from 14 November 2013.
Where fingerprints collected from the applicant as part of an earlier application were entered in the VIS for the first time less than 59 months before the date of the new application, they shall be copied to the subsequent application.
Persons exempted from the requirements of giving their fingerprints are:
Children under the age of 12
Persons for whom fingerprinting is physically impossible. However, should the impossibility be temporary, the applicant shall be required to give the fingerprints at the following application. The authorities shall be entitled to ask for further clarification of the grounds for the temporary impossibility.
Heads of State and members of national governments and members of their official delegation when invited by the Member States’ governments or by an international organization for an official purpose.
The recipient of a decision made by a Finnish mission to refuse, to annul or to revoke a visa (otherwise than at the request of the visa holder), may request rectification of the decision from the mission. Instructions for a rectification request are appended to the decision. The rectification request must be lodged within 30 days of notice of the decision on the visa application. The rectification request must be made in writing in Finnish or Swedish.
A decision of a Finnish diplomatic or consular mission on a rectification request may be appealed to the Helsinki Administrative Court. The right of appeal applies to rectification request decisions that are made on 1 April 2016 or later. Instructions for appeal are appended to the decision on the rectification request. The appeal document must be lodged with the mission that made the decision. The mission submits all the appeal documents to the Helsinki Administrative Court. The appeal must be lodged within 30 days of notice of the decision on the rectification request. The appeal must be made in writing in Finnish or Swedish. The Administrative Court fee of the appellate proceedings is EUR 250.
In visa matters relating to the free movement of EU citizens and their family members, the applicant may appeal to the Administrative Court without a rectification request procedure.
Reason for negative decision may be:
applicant does not have a valid travelling document
applicant fails to present documents to confirm his/her reason for the trip
applicant does not have the means to support him/herself during the trip
applicant's attentions of leaving the Schengen area before the visa expires are not certain
applicant may be prohibited to enter Finland or another Schengen member state. He /she may be regarded as a risk to some member state's public order, national security or international relations.